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Exam Scheduling Procedures

Comprehensive Exams, 4th Year Supervisory Committee Meetings, & MSc Exams Scheduling

Supervisor Responsibilities

Provides the following information to Admin Support (currently Irene Oh ) ~ 2 months prior to the anticipated meeting

  • Name of Graduate Student
  • Preferred time frame (also indicate times unavailable)
  • MSc Exams – in addition to the student’s name and preferred time frame the names of 3-4 potential committee members 

Admin Support Responsibilities

  • Coordinates schedules of all participants (Supervisor(s), Supervisory Committee Members, Graduate Student)
  • Books room
  • Contacts and confirms Chair’s availability (Comp & MSc Exams only)
  • Generates one e-mail to all participants with details of event (date, time, venue) cc: Graduate Program Assistant (Sheri Harbour  )
  • Sends e-mail reminder to all participants one day prior to the event

Graduate Student Responsibilities 

Comprehensive Exams

  • Minimum one (1) week prior to exam provides committee members with electronic copy of report (unless committee member(s) request a hard copy)

4th Year Supervisory Meeting

  • Minimum one (1) week prior to meeting provides committee members with electronic copy of thesis outline (unless committee member(s) request a hard copy)

MSc Exams

  • Minimum three (3) weeks prior to exam date submits four copies (cerlox bound) of thesis to Irene Oh • Contact Sheri Harbour   for post exam procedures