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Exam Scheduling Procedures

Comprehensive Exams, 4th Year Supervisory Committee Meetings, & MSc Exams Scheduling

 

Supervisor Responsibilities

Provides following information to Admin Support ( ) ~ 2months prior to the anticipated meeting

  • Name of Graduate Student
  • Preferred date/time frame (also indicate times unavailable)

For MSc Exams – in addition to the above, the names of 2 faculty members who have agreed to serve on the exam committee (Supervisor is responsible for inviting/confirming with faculty in advance)

 

Admin Support Responsibilities

  • Coordinates schedules of all participants (Supervisor(s), Supervisory Committee Members, Graduate Student)
  • Books room
  • Contacts and confirms Chair’s availability (Comp & MSc Exams only)
  • Generates one e-mail to all participants of details of event (date, time, venue) cc: Graduate Program ( )
  • Sends e-mail reminder to all participants one day prior to the event

 

Graduate Student Responsibilities

Comprehensive Exams

  • Minimum one (1) week prior to exam provides committee members with electronic copy of report (unless committee member(s) request a hard copy)

4th Year Supervisory Meeting

  • Minimum one (1) week prior to meeting provides committee members with electronic copy of thesis outline (unless committee member(s) request a hard copy)

MSc Exams

  • Minimum three (3) weeks prior to exam date provides thesis copies as required
  • Contact for post exam procedures