Comprehensive Exams, 4th Year Supervisory Committee Meetings, & MSc Exams Scheduling

Supervisor Responsibilities

Provides the following information to Admin Support (currently Kelly Sun recept@chem.ubc.ca) ~ 2 months prior to the anticipated meeting

• Name of Graduate Student
• Preferred time frame (also indicate times unavailable)
• MSc Exams – in addition to the student’s name and preferred time frame the names of 3-4 potential committee members 

Admin Support Responsibilities

• Coordinates schedules of all participants (Supervisor(s), Supervisory Committee Members, Graduate Student)
• Books room
• Contacts and confirms Chair’s availability (Comp & MSc Exams only)
• Generates one e-mail to all participants with details of event (date, time, venue) cc: Graduate Secretary (Sheri Harbour secgrad@chem.ubc.ca)
• Sends e-mail reminder to all participants one day prior to the event

Graduate Student Responsibilities 

Comprehensive Exams

• Minimum one (1) week prior to exam provides committee members with electronic copy of report (unless committee member(s) request a hard copy)

4th Year Supervisory Meeting

• Minimum one (1) week prior to meeting provides committee members with electronic copy of thesis outline (unless committee member(s) request a hard copy)

MSc Exams

• Minimum three (3) weeks prior to exam date submits four copies (cerlox bound) of thesis to Kelly Sun • Contact Sheri Harbour secgrad@chem.ubc.ca for post exam procedures